How can we secure a local venue space to host Brigade events in 2022? #8
Replies: 7 comments 10 replies
-
|
I looked into some downtown co-working spaces and contacted two of them. Many of them offer a 'Virtual Office' plan ($100/month) that meets some of our Basic Requirements. The caveat is that the Virtual Office plans includes once-a-month access to the space, where we would then need to pay ≈$50/hr for a meeting room (10-20 people). Most co-working spaces allow meeting-room rental after 5pm as long as the request is sorted out with their front desk personnel beforehand. In short summary, to have a minimal meeting space once a month for a two-hour meeting, it will be $200/month. I'll continue looking for better alternatives (free parking, etc). |
Beta Was this translation helpful? Give feedback.
-
|
Must have bathroom |
Beta Was this translation helpful? Give feedback.
-
|
Yes. I'd also add well-stocked and functional. It'd be nice to have doors without gaps and mini trash bins inside stalls! |
Beta Was this translation helpful? Give feedback.
-
|
Following a conversation earlier today at Connecting with Clarity Redux, I found interest in City of Orlando Community Centers. Crawling through the pages of parks, I found the following set of community centers, of which I loosely rated on proximity/cost. Most of these centers offer room rental for $50/hour and close at 9pm, which is quite reasonable.
I think these are very reasonable prices if we schedule a 2 hour meeting every month. |
Beta Was this translation helpful? Give feedback.
-
|
Yes, community centers are considerable alternatives. Here's also a list of the Orange County rec facilities that offer rooms for rent. Unfortunately, prices and detailed info aren't shown online. 😭 According to this county parks and rec document, we will have to call to get a quote. Barnett Park/Barnett Gym – West Colonial/Pine Hills 👎 Bear Creek Recreation Complex – Southchase Capehart Park – Azalea Park 👎 East Orange District Park – Christmas Goldenrod Recreation Center/Goldenrod Park – Goldenrod / Winter Park 👎 Marks Street Senior Recreation Complex – Downtown Orlando / Ivanhoe 👎 Meadow Woods Recreation Center/Meadow Woods Park – Kissimmee Orlo Vista Park – Orlovista/West Colonial Renaissance Senior Center/South Econ Community Park – East Orlando (Next door to South Econ Recreation Center) 👎 Silver Star Recreation Center/Silver Star Community Park – Pine Hills South Econ Recreation Center/South Econ Community Park – East Orlando West Orange Recreation Center – Winter Garden |
Beta Was this translation helpful? Give feedback.
-
|
If for some reason none of this works out, the counties also has community centers. |
Beta Was this translation helpful? Give feedback.
-
|
I visited College Park, Mayor William Senior Center, and John J. Jackson. All have good multipurpose rooms that are a little too large, but I think College Park's is the best. Mayor Williams looks and smells like a hospital and John J. Jackson is crowded. The going rate is $50/hour, an additional $32 insurance fee, and a refundable $100 deposit. They all have free parking, wifi, and restrooms. I'm not sure if they have projectors, so we may have to procure our own (I can find a cheap one). |
Beta Was this translation helpful? Give feedback.
-
|
The city and county community centers require general liability insurance. As a fiscally sponsored Brigade, we are technically unable to enter into any signed contracts/agreements. So the insurance is another thing to factor. CfA has their own insurance policy for Brigades per the latest financial guidelines. I will reach out to Jess Manapul at CfA to see what we can do. |
Beta Was this translation helpful? Give feedback.
-
|
According to Jess, CfA can provide a Certificate of Insurance (COI) to hand over to the venue. CfA will need to review the agreement from the venue first. Once we've selected a venue and acquired a copy of the agreement, we'll have reach out to Jess again for next steps. Note that the Contracts team will need 2 weeks to review and sign any documents and process the COI. |
Beta Was this translation helpful? Give feedback.
-
|
Seems reasonable |
Beta Was this translation helpful? Give feedback.
-
|
Yeah, that at least saves us the $50+ insurance fees. I'm surprised OPD offers meeting space. 300 capacity is extremely generous. I'm not sure I'm feeling it though. "Public parking is limited." Is the security and custodial fee required? If so, then it's a definite no. 🙅♀️ |
Beta Was this translation helpful? Give feedback.
-
|
Definitely required and it doesn't say it is refundable. |
Beta Was this translation helpful? Give feedback.
-
|
I've also considered if it's ideal to get Code for America to pay the venue on our behalf since we would need to go through CfA anyway for the COI. Processing the venue payment will depend on timing. Shorter option: Captains pay the venue directly and submit a report afterward for reimbursement. Longer option: CfA can pay the vendor directly so captains do not have to rely on their personal bank accounts. However, they would need to receive the price quote from the vendor at least three weeks before the payment due date. The vendor would then have to email CfA the invoice directly and agree to receive payment through Bill.com. Invoices are processed every Wednesday morning. More information about this process is available in the Reimbursement Guide for Brigades. Jess recommends this option for larger expenses or if timeline isn't a problem. |
Beta Was this translation helpful? Give feedback.
-
|
The Orange County Library System (OCLS) is another community hotspot to explore. OCLS has several affordable meeting rooms. However, they are probably ideal for weekend events and meetings. Operating hours are during the day. |
Beta Was this translation helpful? Give feedback.
-
|
Meeting Room 1 (Chickasaw Branch) – East Orlando Meeting Room 2 (Chickasaw Branch) – East Orlando Meeting Room 1 (Southeast Branch) – South Semoran Meeting Room 1 (South Trail Branch) – OBT Meeting Room 2 (South Trail Branch) – OBT Magnolia Room (Orlando Public Library) – Downtown Orlando 👎 Palm Room (Orlando Public Library) – Downtown Orlando 👎 Cypress Room (Orlando Public Library) – Downtown Orlando 👎 |
Beta Was this translation helpful? Give feedback.
-
For the past two years or so, Code for Orlando has been holding events online using Google Meet and Zoom. There has been some interest to host events in person, but changing COVID protocols and limited event support have made the process difficult.
Basic Requirements:
Nice to Have:
What we want to know:
How can we secure a local venue space to host Brigade events in 2022?
Beta Was this translation helpful? Give feedback.
All reactions