Public Events Calendar Management

What is this?

This page is a guide on how any NIST staff member working on OSCAL can add a public event to our calendar.

Instructions

Requirements

• You must be a member of the [email protected] alias. If you are not, please reach out to project managers.
• You must have the current Outlook client installed in your NIST macOS or Windows computer and configured for your account. (NOTE: The Outlook Web Access (OWA) client will automatically add a Microsoft Teams invite and this is undesired in almost all cases for our public events. Do not use it.)

Configure the OSCAL Events Calendar

• Open Outlook on your NIST macOS or Windows laptop.

• Click the My Calendars group, select the Add Calendar sub-menu, and select the From Address Book option.

• Type oscalevt in the search, click the Enter key on your keyboard to search for this shared calendar, and click the OK button to add it.

Create an event

• Open the Outlook application on your NIST macOS or Windows computer.

• Deselect all calendars except the OSCAL calendar.

• Select the desired time for event or events in the series.

• Double-click to create the event.

• In the event creation window, add a name for the event.

• Click the Invite Attendees button.

• Add the team alias ([email protected]) and the relevant mailing list for community awareness ([email protected]).

• Most importantly, click Don't Host Online to remove the auto-generated Teams meeting. You will observe the body of the invite message, there is no Teams meeting information anymore. Confirm this before proceeding.

• Add the URL for BlueJeans or the event management platform of choice.

• Click the Send button to distribute the notice to relevant staff and community members.