Overview Describe records — How to fill metadata for each specific field.
- - Resource types — Select the right resource type.
- Digital Object Identifier (DOI) — How to reserve a DOI for inclusion in files before publication.
+
- Resource types — Select the right resource type.
- Titles — How to add main title and additional titles.
- Publication date — Learn to use date ranges or imprecise dates.
- Creators — Learn how to add creators/authors for your record.
diff --git a/docs/index.html b/docs/index.html
index 685632d..de991fa 100644
--- a/docs/index.html
+++ b/docs/index.html
@@ -125,6 +125,8 @@
Deposit
Collaborate and share
+ - About collaboration and sharing
+ - User sharing
- Link sharing
- Access requests
- Submit for review
diff --git a/docs/share/about/index.html b/docs/share/about/index.html
new file mode 100644
index 0000000..3a6e7d3
--- /dev/null
+++ b/docs/share/about/index.html
@@ -0,0 +1,374 @@
+
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+About collaboration and sharing | Zenodo
+
+
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+
+
+ About collaboration and sharing
+
+ User sharing
+
+ Link sharing
+
+ Access requests
+
+ Submit for review
+
+ Submit to community
+
+ Manage your submissions
+
+ Membership invitations
+
+
+
+
+
+
+
+
+
+ About collaboration and sharing
+
+ Zenodo's collaboration and sharing features allow you to share individual records/drafts with other users and communities.
+
+ From a high-level point of view Zenodo's features allow you to:
+
+- Share individual records and drafts with specific users, via links as well as allow guests/users to request access.
+- Share collection of records via communities.
+
+Individual records/drafts
+Individual records/drafts can be shared in different ways depending with who and how you want to share:
+
+- User sharing - enables you to share records/drafts with other Zenodo users.
+- Link sharing - enables you to create a secret link which provides access to your record (e.g. with persons that do not have a Zenodo account).
+- Access requests - allows guests/users to request access to a restricted/embargoed record.
+
+Permissions
+The table below provides an overview over which permissions can be granted for the different types of sharing:
+
+
+User sharing
+Link sharing
+Access requests
+
+
+
+
+Can view
Grants access to view restricted/embargoed files of all current and future versions of a published record.
+X
+X
+X
+
+
+Can preview drafts
Grants access to view drafts (unpublished records) and restricted/embargoed files of all current and future versions of a record/draft.
+X
+X
+-
+
+
+Can edit
Grants access to edit drafts and view restricted/embargoed files of all current and future versions of a record.
+X
+X
+-
+
+
+Can manage
Grants access to manage access, edit drafts and view restricted/embargoed files of all current and future versions of a record.
+X
+-
+-
+
+
+
+Collection of records
+The communities feature allow you to organise a collection of records and share the collection with members of the community who can be granted different roles as part of the community (see about communities)
+This section focuses on how you submit drafts/records to a community and how you manage your submissions (independent of if you're a member or not):
+
+- Submit for review - learn how to submit a draft (unpublished record) to a community.
+- Submit to community - learn how to submit an already published record to a community.
+- Managing submissions - learn how to manage your submissions.
+- Membership invitations - learn how to accept/decline membership invitations.
+
+
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diff --git a/docs/share/access-requests/allow-requests/index.html b/docs/share/access-requests/allow-requests/index.html
index 5d0000d..9cc48dd 100644
--- a/docs/share/access-requests/allow-requests/index.html
+++ b/docs/share/access-requests/allow-requests/index.html
@@ -100,6 +100,10 @@
+ About collaboration and sharing
+
+ User sharing
+
Link sharing
Access requests
diff --git a/docs/share/access-requests/index.html b/docs/share/access-requests/index.html
index 3ec0600..b0fd5c4 100644
--- a/docs/share/access-requests/index.html
+++ b/docs/share/access-requests/index.html
@@ -100,6 +100,10 @@
+ About collaboration and sharing
+
+ User sharing
+
Link sharing
Access requests
@@ -136,7 +140,7 @@
Access requests
- Access requests enables other users and guests to request access to restricted files in your record (e.g. anonymised clinical trial data that can only be shared with medical professionals).
+ Access requests enables other users and guests to request access to view restricted files in your published record (e.g. anonymised clinical trial data that can only be shared with medical professionals).
diff --git a/docs/share/access-requests/request-access/index.html b/docs/share/access-requests/request-access/index.html
index 979eead..4212f1c 100644
--- a/docs/share/access-requests/request-access/index.html
+++ b/docs/share/access-requests/request-access/index.html
@@ -100,6 +100,10 @@
+ About collaboration and sharing
+
+ User sharing
+
Link sharing
Access requests
diff --git a/docs/share/index.html b/docs/share/index.html
index 7247251..f3f0c75 100644
--- a/docs/share/index.html
+++ b/docs/share/index.html
@@ -100,6 +100,10 @@
+ About collaboration and sharing
+
+ User sharing
+
Link sharing
Access requests
@@ -128,27 +132,40 @@
Collaborate and share
+ Want to test Zenodo? Use our sandbox environment on https://sandbox.zenodo.org to play.Zenodo's collaboration and sharing features allow you to share individual records/drafts with other users and communities.
+
-
+ Overview
+
+
+
In this section, learn about the following topics:
+
+
-
- Link sharing
+ About collaboration and sharing — Overview of the collaborate and share features
+
+ -
+ User sharing — Enables you to share records/drafts with other Zenodo users.
+
+ -
+ Link sharing — Enables you to create a secret link which provides access to your record.
-
- Access requests
+ Access requests — Allows guests/users to request access to a restricted/embargoed record.
-
- Submit for review
+ Submit for review — Learn how to submit a draft (unpublished record) to a community.
-
- Submit to community
+ Submit to community — Learn how to submit an already published record to a community.
-
Manage your submissions
@@ -159,7 +176,7 @@
Collaborate and share
-
- Membership invitations
+ Membership invitations — Learn how to accept/decline membership invitations.
diff --git a/docs/share/link-sharing/index.html b/docs/share/link-sharing/index.html
index c491f75..bbb5ba3 100644
--- a/docs/share/link-sharing/index.html
+++ b/docs/share/link-sharing/index.html
@@ -100,6 +100,10 @@
+ About collaboration and sharing
+
+ User sharing
+
Link sharing
Access requests
@@ -132,14 +136,15 @@
Link sharing
- Link sharing enables you to create a secret link which provides access to your record. The link can have an expiry date as well as
+ Link sharing enables you to create a secret link which provides access to your record. The link can also have an expiry date. If the person you want to share a record with already have a Zenodo account, you can also use user sharing.
Permissions
You can give the secret link one of the following three permissions:
-- Can view: Link provide access to see restricted files in the record.
-- Can preview: Link provide access to see a preview of a draft (unpublished record).
-- Can edit: Link provide access to edit and create new versions of a record.
+- Can view: Grants access to view restricted/embargoed files of all current and future versions of a published record.
+- Can preview draft: Grants access to view drafts (unpublished records) and restricted/embargoed files of all current and future versions of a record/draft.
+- Can edit: Grants access to edit drafts and view restricted/embargoed files of all current and future versions of a record.
+Note, the permissions apply to all current and future versions of a record/draft.
Get a link
diff --git a/docs/share/manage-submissions/cancel-submissions/index.html b/docs/share/manage-submissions/cancel-submissions/index.html
index ac64313..8c9e485 100644
--- a/docs/share/manage-submissions/cancel-submissions/index.html
+++ b/docs/share/manage-submissions/cancel-submissions/index.html
@@ -100,6 +100,10 @@
+ About collaboration and sharing
+
+ User sharing
+
Link sharing
Access requests
diff --git a/docs/share/manage-submissions/index.html b/docs/share/manage-submissions/index.html
index 450bf17..506f57c 100644
--- a/docs/share/manage-submissions/index.html
+++ b/docs/share/manage-submissions/index.html
@@ -100,6 +100,10 @@
+ About collaboration and sharing
+
+ User sharing
+
Link sharing
Access requests
diff --git a/docs/share/manage-submissions/reply-comments/index.html b/docs/share/manage-submissions/reply-comments/index.html
index 5c41a4b..25bcb86 100644
--- a/docs/share/manage-submissions/reply-comments/index.html
+++ b/docs/share/manage-submissions/reply-comments/index.html
@@ -100,6 +100,10 @@
+ About collaboration and sharing
+
+ User sharing
+
Link sharing
Access requests
diff --git a/docs/share/manage-submissions/view-submissions/index.html b/docs/share/manage-submissions/view-submissions/index.html
index fee7987..499d7df 100644
--- a/docs/share/manage-submissions/view-submissions/index.html
+++ b/docs/share/manage-submissions/view-submissions/index.html
@@ -100,6 +100,10 @@
+ About collaboration and sharing
+
+ User sharing
+
Link sharing
Access requests
diff --git a/docs/share/membership-invitations/index.html b/docs/share/membership-invitations/index.html
index 9c1aec4..beb45d5 100644
--- a/docs/share/membership-invitations/index.html
+++ b/docs/share/membership-invitations/index.html
@@ -100,6 +100,10 @@
+ About collaboration and sharing
+
+ User sharing
+
Link sharing
Access requests
diff --git a/docs/share/submit-for-review/index.html b/docs/share/submit-for-review/index.html
index a3acb56..0f11187 100644
--- a/docs/share/submit-for-review/index.html
+++ b/docs/share/submit-for-review/index.html
@@ -100,6 +100,10 @@
+ About collaboration and sharing
+
+ User sharing
+
Link sharing
Access requests
diff --git a/docs/share/submit-to-community/index.html b/docs/share/submit-to-community/index.html
index 9d21fed..9265118 100644
--- a/docs/share/submit-to-community/index.html
+++ b/docs/share/submit-to-community/index.html
@@ -100,6 +100,10 @@
+ About collaboration and sharing
+
+ User sharing
+
Link sharing
Access requests
diff --git a/docs/share/user-sharing/add-people.png b/docs/share/user-sharing/add-people.png
new file mode 100644
index 0000000..1f5fa63
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diff --git a/docs/share/user-sharing/button-deposit.png b/docs/share/user-sharing/button-deposit.png
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diff --git a/docs/share/user-sharing/change-saved.png b/docs/share/user-sharing/change-saved.png
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diff --git a/docs/share/user-sharing/index.html b/docs/share/user-sharing/index.html
new file mode 100644
index 0000000..f69d31c
--- /dev/null
+++ b/docs/share/user-sharing/index.html
@@ -0,0 +1,485 @@
+
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+User sharing | Zenodo
+
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+
+
+ About collaboration and sharing
+
+ User sharing
+
+ Link sharing
+
+ Access requests
+
+ Submit for review
+
+ Submit to community
+
+ Manage your submissions
+
+ Membership invitations
+
+
+
+
+
+
+
+
+
+ User sharing
+
+
+ Users sharing enables you to share a draft or record with another Zenodo user. If the person you want to share a record with does not have a Zenodo account, you can instead use link sharing.
+Permissions
+You can grant one more users one of the following four permissions:
+
+- Can view: Grants access to view restricted/embargoed files of all current and future versions of a published record.
+- Can preview draft: Grants access to view drafts (unpublished records) and restricted/embargoed files of all current and future versions of a record/draft.
+- Can edit: Grants access to edit drafts and view restricted/embargoed files of all current and future versions of a record.
+- Can manage: Grants access to manage access, edit drafts and view restricted/embargoed files of all current and future versions of a record.
+
+Note, the permissions apply to all current and future versions of a record.
+Overview
+
+
+
+
+ - Share a record
+
+
+
+
+
+
+
+
+ - Share a draft
+
+
+
+
+
+ - Change permission for a user
+
+
+
+
+ - Remove a user
+
+
+
+
+
+ Share a record
+
+
+ 1
+
+ Go to the record you would like to share, and click the blue Share button.
+
+
+ 
+
+
+
+
+ 2
+
+ Click the green Add people button in the "Share access" dialog under the "People" tab.
+
+
+ 
+
+
+
+
+ 3
+
+ In the "Add people" dialog, use the User field to search for one or more users by name, username or email address. Note: only users who have public profile visibility can be found and added.
+
+
+ 
+
+
+
+
+ 4
+
+ Under Access, select the permission you would like to grant the selected users.
+
+
+
+
+
+ 5
+
+ Choose if you want to notify the users and optionally write a message to the users.
+
+
+
+
+
+ 6
+
+ Click the blue Add button to grant the users access.
+
+
+
+
+ Share a draft
+
+
+ 1
+
+ From the upload form click the blue Share button. Note, you must save and provide minimal metadata in order for the button to become enabled.
+
+
+ 
+
+
+
+
+ 2
+
+ Follow the Share record instructions from step 2.
+
+
+
+
+
+ 3
+
+ Note, to share a draft (unpublished record) you must grant one of following permissions:
+
+- can preview drafts
+- can edit
+- can manage permissions.
+
+
+
+
+
+ Change permission for a user
+
+
+ 1
+
+ Open the "Share access" dialog (see share record and share draft)
+
+
+ 
+
+
+
+
+ 2
+
+ Click the drop-down menu in the Access column and choose a new permission. Once the change has been saved, it will be confirmed with a small green tick mark.
+
+
+ 
+
+
+
+ Remove a user
+
+
+ 1
+
+ Open the "Share access" dialog (see share record and share draft)
+
+
+ 
+
+
+
+
+ 2
+
+ Click the red Delete button next to the user you want to remove access from.
+
+
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diff --git a/docs/share/user-sharing/links.png b/docs/share/user-sharing/links.png
new file mode 100644
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diff --git a/docs/share/user-sharing/secret.png b/docs/share/user-sharing/secret.png
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index 0000000..8df58de
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diff --git a/docs/share/user-sharing/share-access-after.png b/docs/share/user-sharing/share-access-after.png
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index 0000000..35ed7e6
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diff --git a/docs/share/user-sharing/share-access-change.png b/docs/share/user-sharing/share-access-change.png
new file mode 100644
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diff --git a/docs/share/user-sharing/share-access.png b/docs/share/user-sharing/share-access.png
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diff --git a/guides/index.html b/guides/index.html
index baf2e22..bbf7676 100644
--- a/guides/index.html
+++ b/guides/index.html
@@ -102,9 +102,6 @@ Guides
diff --git a/index.html b/index.html
index 7a4522e..0f47f19 100644
--- a/index.html
+++ b/index.html
@@ -169,6 +169,8 @@ Deposit
Collaborate and share
+ - About collaboration and sharing
+ - User sharing
- Link sharing
- Access requests
- Submit for review
@@ -228,9 +230,6 @@ Guides
Deposit
Collaborate and share
-
+
- About collaboration and sharing +
- User sharing
- Link sharing
- Access requests
- Submit for review diff --git a/docs/share/about/index.html b/docs/share/about/index.html new file mode 100644 index 0000000..3a6e7d3 --- /dev/null +++ b/docs/share/about/index.html @@ -0,0 +1,374 @@ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
- Share individual records and drafts with specific users, via links as well as allow guests/users to request access. +
- Share collection of records via communities. +
- User sharing - enables you to share records/drafts with other Zenodo users. +
- Link sharing - enables you to create a secret link which provides access to your record (e.g. with persons that do not have a Zenodo account). +
- Access requests - allows guests/users to request access to a restricted/embargoed record. +
- Submit for review - learn how to submit a draft (unpublished record) to a community. +
- Submit to community - learn how to submit an already published record to a community. +
- Managing submissions - learn how to manage your submissions. +
- Membership invitations - learn how to accept/decline membership invitations. +
- - Link sharing + About collaboration and sharing — Overview of the collaborate and share features + +
- + User sharing — Enables you to share records/drafts with other Zenodo users. + +
- + Link sharing — Enables you to create a secret link which provides access to your record.
- - Access requests + Access requests — Allows guests/users to request access to a restricted/embargoed record.
- - Submit for review + Submit for review — Learn how to submit a draft (unpublished record) to a community.
- - Submit to community + Submit to community — Learn how to submit an already published record to a community.
-
Manage your submissions
@@ -159,7 +176,7 @@
Collaborate and share
- - Membership invitations + Membership invitations — Learn how to accept/decline membership invitations.
- Can view: Link provide access to see restricted files in the record. -
- Can preview: Link provide access to see a preview of a draft (unpublished record). -
- Can edit: Link provide access to edit and create new versions of a record. +
- Can view: Grants access to view restricted/embargoed files of all current and future versions of a published record. +
- Can preview draft: Grants access to view drafts (unpublished records) and restricted/embargoed files of all current and future versions of a record/draft. +
- Can edit: Grants access to edit drafts and view restricted/embargoed files of all current and future versions of a record.
- Can view: Grants access to view restricted/embargoed files of all current and future versions of a published record. +
- Can preview draft: Grants access to view drafts (unpublished records) and restricted/embargoed files of all current and future versions of a record/draft. +
- Can edit: Grants access to edit drafts and view restricted/embargoed files of all current and future versions of a record. +
- Can manage: Grants access to manage access, edit drafts and view restricted/embargoed files of all current and future versions of a record. +
- Share a record + + + + + + + + +
- Share a draft + + + + + +
- Change permission for a user + + + + +
- Remove a user + + + +
- can preview drafts +
- can edit +
- can manage permissions. +
- About collaboration and sharing +
- User sharing
- Link sharing
- Access requests
- Submit for review @@ -228,9 +230,6 @@
+
+
+
+
+
+
+
+
+
+
+
+
+
diff --git a/docs/share/access-requests/allow-requests/index.html b/docs/share/access-requests/allow-requests/index.html
index 5d0000d..9cc48dd 100644
--- a/docs/share/access-requests/allow-requests/index.html
+++ b/docs/share/access-requests/allow-requests/index.html
@@ -100,6 +100,10 @@
+
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+
+
+
+
+
+ About collaboration and sharing
+
+ User sharing
+
+ Link sharing
+
+ Access requests
+
+ Submit for review
+
+ Submit to community
+
+ Manage your submissions
+
+ Membership invitations
+
+
+
+
+
+
+
+
+
+
+
+ About collaboration and sharing
+ +Zenodo's collaboration and sharing features allow you to share individual records/drafts with other users and communities.
++
From a high-level point of view Zenodo's features allow you to:
+-
+
Individual records/drafts
+Individual records/drafts can be shared in different ways depending with who and how you want to share:
+-
+
Permissions
+The table below provides an overview over which permissions can be granted for the different types of sharing:
+| + | User sharing | +Link sharing | +Access requests | +
|---|---|---|---|
| Can view Grants access to view restricted/embargoed files of all current and future versions of a published record. |
+X | +X | +X | +
| Can preview drafts Grants access to view drafts (unpublished records) and restricted/embargoed files of all current and future versions of a record/draft. |
+X | +X | +- | +
| Can edit Grants access to edit drafts and view restricted/embargoed files of all current and future versions of a record. |
+X | +X | +- | +
| Can manage Grants access to manage access, edit drafts and view restricted/embargoed files of all current and future versions of a record. |
+X | +- | +- | +
Collection of records
+The communities feature allow you to organise a collection of records and share the collection with members of the community who can be granted different roles as part of the community (see about communities)
+This section focuses on how you submit drafts/records to a community and how you manage your submissions (independent of if you're a member or not):
+-
+
+ About collaboration and sharing
+
+ User sharing
+
Link sharing
Access requests
diff --git a/docs/share/access-requests/index.html b/docs/share/access-requests/index.html
index 3ec0600..b0fd5c4 100644
--- a/docs/share/access-requests/index.html
+++ b/docs/share/access-requests/index.html
@@ -100,6 +100,10 @@
+ About collaboration and sharing
+
+ User sharing
+
Link sharing
Access requests
@@ -136,7 +140,7 @@
-
Access requests
-
Access requests enables other users and guests to request access to restricted files in your record (e.g. anonymised clinical trial data that can only be shared with medical professionals).
+Access requests enables other users and guests to request access to view restricted files in your published record (e.g. anonymised clinical trial data that can only be shared with medical professionals).
diff --git a/docs/share/access-requests/request-access/index.html b/docs/share/access-requests/request-access/index.html index 979eead..4212f1c 100644 --- a/docs/share/access-requests/request-access/index.html +++ b/docs/share/access-requests/request-access/index.html @@ -100,6 +100,10 @@
+ About collaboration and sharing
+
+ User sharing
+
Link sharing
Access requests
diff --git a/docs/share/index.html b/docs/share/index.html
index 7247251..f3f0c75 100644
--- a/docs/share/index.html
+++ b/docs/share/index.html
@@ -100,6 +100,10 @@
+ About collaboration and sharing
+
+ User sharing
+
Link sharing
Access requests
@@ -128,27 +132,40 @@
+
+
diff --git a/docs/share/link-sharing/index.html b/docs/share/link-sharing/index.html
index c491f75..bbb5ba3 100644
--- a/docs/share/link-sharing/index.html
+++ b/docs/share/link-sharing/index.html
@@ -100,6 +100,10 @@
Collaborate and share
+
Want to test Zenodo? Use our sandbox environment on https://sandbox.zenodo.org to play.
Zenodo's collaboration and sharing features allow you to share individual records/drafts with other users and communities.
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In this section, learn about the following topics:
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+ About collaboration and sharing
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+ User sharing
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Link sharing
Access requests
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Link sharing
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Link sharing enables you to create a secret link which provides access to your record. The link can have an expiry date as well as
+Link sharing enables you to create a secret link which provides access to your record. The link can also have an expiry date. If the person you want to share a record with already have a Zenodo account, you can also use user sharing.
Permissions
You can give the secret link one of the following three permissions:
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Note, the permissions apply to all current and future versions of a record/draft.
Get a link
diff --git a/docs/share/manage-submissions/cancel-submissions/index.html b/docs/share/manage-submissions/cancel-submissions/index.html index ac64313..8c9e485 100644 --- a/docs/share/manage-submissions/cancel-submissions/index.html +++ b/docs/share/manage-submissions/cancel-submissions/index.html @@ -100,6 +100,10 @@
+ About collaboration and sharing
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+ User sharing
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Link sharing
Access requests
diff --git a/docs/share/manage-submissions/index.html b/docs/share/manage-submissions/index.html
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+ About collaboration and sharing
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+ User sharing
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Link sharing
Access requests
diff --git a/docs/share/manage-submissions/reply-comments/index.html b/docs/share/manage-submissions/reply-comments/index.html
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+ About collaboration and sharing
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+ User sharing
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Link sharing
Access requests
diff --git a/docs/share/manage-submissions/view-submissions/index.html b/docs/share/manage-submissions/view-submissions/index.html
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+ About collaboration and sharing
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+ User sharing
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Link sharing
Access requests
diff --git a/docs/share/membership-invitations/index.html b/docs/share/membership-invitations/index.html
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+ About collaboration and sharing
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+ User sharing
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Link sharing
Access requests
diff --git a/docs/share/submit-for-review/index.html b/docs/share/submit-for-review/index.html
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+ About collaboration and sharing
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+ User sharing
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Link sharing
Access requests
diff --git a/docs/share/submit-to-community/index.html b/docs/share/submit-to-community/index.html
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+ About collaboration and sharing
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+ User sharing
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Link sharing
Access requests
diff --git a/docs/share/user-sharing/add-people.png b/docs/share/user-sharing/add-people.png
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+User sharing | Zenodo
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diff --git a/docs/share/user-sharing/links.png b/docs/share/user-sharing/links.png
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diff --git a/guides/index.html b/guides/index.html
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+ About collaboration and sharing
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+ User sharing
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+ Link sharing
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+ Access requests
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+ Submit for review
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+ Submit to community
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+ Manage your submissions
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+ Membership invitations
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+ User sharing
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Users sharing enables you to share a draft or record with another Zenodo user. If the person you want to share a record with does not have a Zenodo account, you can instead use link sharing.
+Permissions
+You can grant one more users one of the following four permissions:
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Note, the permissions apply to all current and future versions of a record.
+Overview
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Share a record
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+Go to the record you would like to share, and click the blue Share button.
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+ 2
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+Click the green Add people button in the "Share access" dialog under the "People" tab.
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+In the "Add people" dialog, use the User field to search for one or more users by name, username or email address. Note: only users who have public profile visibility can be found and added.
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+Under Access, select the permission you would like to grant the selected users.
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+Choose if you want to notify the users and optionally write a message to the users.
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+Click the blue Add button to grant the users access.
+ + +Share a draft
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+From the upload form click the blue Share button. Note, you must save and provide minimal metadata in order for the button to become enabled.
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+Follow the Share record instructions from step 2.
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+Note, to share a draft (unpublished record) you must grant one of following permissions:
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Change permission for a user
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+Open the "Share access" dialog (see share record and share draft)
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+Click the drop-down menu in the Access column and choose a new permission. Once the change has been saved, it will be confirmed with a small green tick mark.
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Remove a user
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+Open the "Share access" dialog (see share record and share draft)
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+Click the red Delete button next to the user you want to remove access from.
+ + +Guides
Deposit
Collaborate and share
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